®Kenya eTIMS integration and compliance
Kenya's eTIMS requires every business to issue electronic tax invoices, and from 2026 the KRA validates the income and expenses you declare against eTIMS data. No valid eTIMS invoice increasingly means no deductible expense. We integrate your billing, POS, or ERP with eTIMS so your invoices and your deductions hold up.
Prefer to write? Email sales@nowgray.com with the software you run today and your timeline.
All persons in business must issue electronic tax invoices through eTIMS. From the 2026 year of income, the KRA validates declared income and expenses against eTIMS data, so unsupported expenses are at risk.
- eTIMS invoice integration
- OSCU / VSCU connection
- QR codes on every invoice
- Protects expense deductions
What is eTIMS (electronic Tax Invoice Management System) in Kenya?
eTIMS is the Kenya Revenue Authority's electronic Tax Invoice Management System. It replaced the older hardware-based TIMS with software options, and its scope is broad: all persons carrying on business in Kenya, including companies, partnerships, sole proprietors, professionals, Turnover Tax payers, and landlords, must issue electronic tax invoices, not only VAT-registered businesses.
The sharpest change is on the buyer side. From the 2026 year of income, the KRA validates the income and expenses declared in tax returns against eTIMS data, withholding records, and customs data. In practice this creates a no invoice, no deduction regime: expenses not backed by a valid eTIMS invoice are at risk of being disallowed.
eTIMS connects through an online sales control unit (OSCU) or a virtual one (VSCU), and invoices carry a QR code. We integrate your system so every sale is captured and every expense you claim is supported.
A complete Kenya integration.
Whether you run an off-the-shelf ERP, a cloud accounting app, or a POS you built in-house, we make it comply with eTIMS (electronic Tax Invoice Management System), end to end.
OSCU / VSCU integration
We connect your software to eTIMS through the online or virtual sales control unit that fits your setup.
Electronic tax invoices
Every sale produces a compliant electronic tax invoice transmitted to the KRA.
QR codes
Compliant QR codes are printed on invoices for verification.
Purchase capture
We capture supplier invoices so your claimed expenses are backed by valid eTIMS data.
POS / ERP integration
We wire eTIMS into your existing POS, ERP, or billing software without slowing the counter.
Reconciliation
We reconcile what you transmitted with KRA records so validation does not catch you out.
The Kenya compliance timeline.
Starting before enforcement means a calm cutover. Waiting means doing it under pressure.
eTIMS for all businesses
All persons in business must issue electronic tax invoices through eTIMS.
Income/expense validation
The KRA validates declared income and expenses against eTIMS data from the 2026 year of income.
No invoice, no deduction
Expenses not supported by valid eTIMS invoices are at risk. Confirm your obligations with the KRA.
Who the eTIMS (electronic Tax Invoice Management System) rules affect.
All persons in business
Companies, partnerships, sole proprietors, professionals, Turnover Tax payers, and landlords must issue electronic tax invoices through eTIMS.
Businesses claiming expenses
Any business whose deductible expenses must now be backed by valid eTIMS invoices to survive KRA validation.
POS and ERP users
Retailers and businesses whose POS or ERP must connect to eTIMS through an OSCU or VSCU.
Dates and thresholds change, and scope depends on your exact situation. Treat this page as a starting point, confirm the detail with the Kenya Revenue Authority (KRA), and tell us what you run today, we will tell you plainly what an integration would involve.
Built into the software you already run.
We integrate eTIMS into your existing POS, ERP, or billing software through an OSCU or VSCU, so every sale is transmitted and every expense you claim is supported by valid eTIMS data. If your system cannot connect, we build or adapt one that can.
The 2026 validation change means eTIMS is now about protecting your deductions, not just avoiding a penalty. We make sure your records line up with what the KRA holds.
Kenya e-invoicing questions.
Who has to use eTIMS in Kenya?
All persons carrying on business, including companies, partnerships, sole proprietors, professionals, Turnover Tax payers, and landlords, must issue electronic tax invoices through eTIMS, not only VAT-registered businesses. Confirm specifics with the KRA.
Why does eTIMS affect my expenses?
From the 2026 year of income, the KRA validates declared income and expenses against eTIMS data. Expenses not backed by a valid eTIMS invoice are at risk of being disallowed, a no invoice, no deduction effect.
How does eTIMS connect to my system?
Through an online sales control unit (OSCU) or a virtual one (VSCU). We set up the right one for your setup and integrate it with your software.
Can you integrate eTIMS with my POS or ERP?
Yes. We connect your existing POS, ERP, or billing software to eTIMS, and we also build compliant systems. We handle invoices, QR codes, and purchase capture.
How do I get started?
Email sales@nowgray.com with your software and business type. We will scope the eTIMS integration and the reconciliation you need.
Start your Kenya e-invoicing integration.
Tell us what software you run and your timeline. We will scope the integration and get you compliant with eTIMS (electronic Tax Invoice Management System) well before enforcement reaches you.
Enquiries: sales@nowgray.com · Source of truth: Kenya Revenue Authority (KRA)