®Run your gym without the register and the guesswork.
One operating system for members, plans, billing, attendance, and trainers, so renewals don't slip, dues don't pile up, and you always know who's active.
Perfect for
- Gyms and fitness studios
- CrossFit boxes and yoga / pilates studios
- Personal trainers and coaches
- Multi-branch fitness chains
A gym runs on renewals, and renewals are exactly what a register loses.
Most gyms still track members in a register or a spreadsheet, chase dues on WhatsApp, and find out a membership lapsed only when the person stops showing up. The money quietly leaks at every renewal.
Renewals slip through the cracks
No one is reminded before a plan expires, so members drift away instead of renewing and you lose them without noticing.
Dues chased from memory
Who paid, who's partial, and who's overdue lives in someone's head, so collection depends on remembering to ask.
No real picture of who's active
Footfall, active members, and revenue sit in different books, so you can't see churn building until it's already hurt.
Gym Management keeps it in one place: every member, plan, and payment tracked, attendance captured at the door, and renewal and dues reminders sent automatically, so retention stops depending on memory.
Because keeping a member is cheaper than winning a new one.
The economics of a gym are simple: the profit is in renewals, not in the first sign-up. Yet the tools most gyms use, a register at the desk and a chat group for reminders, are built for everything except keeping track of when a membership is about to end.
So plans lapse silently, dues get forgotten, and the owner learns about churn from an empty floor. The fix isn't more discipline at the front desk; it's a system that remembers renewals, payments, and attendance on its own.
We built Gym Management to do exactly that, with the same engineering standards as our client work, so a single studio or a multi-branch chain can run members, money, and trainers from one screen.
Built around how the work actually happens.
Member management
Complete member profiles with plan, start and expiry dates, freezes, and renewal history, searchable in seconds.
Plans & GST billing
Set up membership plans, take payments with links, and issue GST-ready invoices. See who's paid, partial, and overdue at a glance.
Attendance & check-in
QR or biometric check-ins at the door, so footfall and active usage are captured automatically, not guessed.
Trainer & class scheduling
Assign trainers, schedule classes and personal-training slots, and track sessions per member.
Automatic reminders
Renewal, expiry, and dues reminders sent on WhatsApp and SMS automatically, so retention doesn't rely on memory.
Owner dashboards
Active members, new joins, renewals, revenue, and churn in one view, filtered by branch and plan.
Real outcomes, not just features.
- Renewals stop slipping, members get reminded before a plan expires, not after they leave.
- Dues are visible and chased automatically, so collection isn't a daily reminder to yourself.
- Attendance at the door gives a real picture of who's active and who's about to churn.
- One dashboard across branches, so you run the business by numbers, not by feel.
- Own it fully with a self-hosted, source-code option when you need it.
Things people ask.
- Yes. It's live at gym.nowgray.live, you can open the app and start setting up members and plans today, or book a guided demo first if you'd prefer a walkthrough.
- Yes. Every membership has start and expiry dates, and the system sends renewal, expiry, and dues reminders automatically over WhatsApp and SMS, so members are prompted before a plan lapses.
- Yes. Members check in with a QR code or biometric device at the door, so footfall and active usage are captured automatically and feed the owner dashboards.
- Yes. You can run several branches from one account, with dashboards you can filter by branch, plan, and trainer.
- Yes. Membership and personal-training billing produces GST-ready invoices, with payment links and clear paid / partial / overdue status.
- Yes. Alongside the cloud app, we offer a self-hosted deployment with a full source-code license for gyms and chains that need to own their environment. Talk to our team about it.
Is Gym Management live and usable now?
Does it handle membership renewals and reminders?
Can it track attendance at the gym?
Does it work for multiple branches?
Is billing GST-compliant?
Can we self-host it?
See Gym Management in action.
30-minute demo tailored to your business. No slideware, just the product.